Chief of Staff Intern

Everyone works on every phase, from schematic design through construction. Lunch-and-learns with product reps count toward AIA credits.

Overview:

SMC Design Group is looking for an executive assistant intern to support the founder and leadership team with calendars, email, documents and follow-ups. Fully remote. Fully remote. You can work from anywhere in the US.

Responsibilities:

• Organise the shared Google Drive and enforce folder naming rules.
• Track action items from leadership meetings and follow up with owners.
• Prepare meeting agendas and take minutes on Zoom or Google Meet calls.
• Maintain the company contact list and team directory.
• Manage the founder's calendar, schedule meetings across time zones and send invites.
• Format documents, proposals and decks in Google Docs, Word and Slides.
• Sort the inbox and draft replies to routine emails for review.

Requirements:

• Based in the US for the duration of the internship.
• Authorized to work in the US. CPT and OPT candidates are welcome to apply.
• Available 40 hours a week for the full internship.
• Available 25 to 40 hours a week, with some overlap with the founder's time zone.
• Currently pursuing any bachelor's or master's degree, graduating in 2027 or 2028.
• Typing speed of 35 or more words per minute.

Nice to have:

• Experience as a club secretary or coordinator in college.
• Familiarity with Notion, Trello or ClickUp.
• Basic Canva for quick slides and posters.

What you get out of it:

• Certificate and a reference from the founder.
• You will run the weekly leadership update by the end of the first month.
• Professional email writing and business communication.
• How senior leaders plan their week and run a company.

Duration: 12 weeks

Start date: Jan 2027

Stipend: $17.00 to $22.00 an hour

What we offer:

• Mentorship from a dedicated buddy and manager.
• Learning and development stipend.
• Paid sick time.
• Return offer opportunities.
• Home office setup stipend.
• Company laptop.

We are unable to sponsor visas for this position.

Duration: 12 weeks. Start: Jan 2027.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at SMC Design Group, Inc..