Chief of Staff Intern (Spring 2027)

About us:

We match each client with a small team of regular caregivers. Small enough that the owner covers shifts when someone calls out. Founded in 2014, we now have 45 employees. Mileage between clients is reimbursed.

Overview:

Part-time or full-time virtual assistant internship. Good for any student who is organised and writes clearly. Remote position. Most of the team is in Pearl City, but nobody is required to come in. We talk mostly in Slack and hop on quick calls when something needs discussing.

Day to day:

• Compile weekly status updates from team leads into one summary
• Sort the inbox and draft replies to routine emails for review
• Set up internal forms and trackers in Google Forms and Sheets
• Coordinate with vendors on subscriptions, renewals and invoices
• Manage the founder's calendar, schedule meetings across time zones and send invites
• Prepare meeting agendas and take minutes on Zoom or Google Meet calls

Who can apply:

• Available 40 hours a week for the full internship
• Currently enrolled in a bachelor's or master's program, graduating 2028
• Available 25 to 40 hours a week, with some overlap with the founder's time zone
• Must be reachable on Slack or WhatsApp during agreed hours
• Able to handle confidential information
• Organised, punctual and quick to respond during working hours

What you get out of it:

• You will run the weekly leadership update by the end of the first month
• Certificate and a reference from the founder

Duration: 16 weeks

Start date: Spring 2027

Stipend: $17.50 - $22.00 an hour

What we offer:

• Learning and development stipend
• Paid company holidays
• Paid sick time
• Company laptop
• Return offer opportunities
• Mentorship from a dedicated buddy and manager

Interview process: a phone call, a meeting with the hiring manager, and a final conversation with the team.

Duration: 16 weeks. Start: Spring 2027.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Pinecrest Care Services LLC.