Administrative Assistant Intern

The Brussels office is the largest, with more than 300 attorneys. Our litigation department handles complex commercial disputes, class actions and regulatory investigations.

About the internship

Avocats West is hiring an Administrative Assistant Intern for Summer 2027. Part-time or full-time virtual assistant internship. Good for any student who is organised and writes clearly. You can work from home anywhere in Belgium. We have no office requirement. Good written English matters here, since most updates are written.

What you'll do

• Sort the inbox and draft replies to routine emails for review.
• Enter and clean data in spreadsheets and the CRM.
• Handle reminders for deadlines, renewals and recurring filings.
• Organise the shared Google Drive and enforce folder naming rules.
• Compile weekly status updates from team leads into one summary.
• Prepare meeting agendas and take minutes on Zoom or Google Meet calls.
• Coordinate with vendors on subscriptions, renewals and invoices.
• Format documents, proposals and decks in Google Docs, Word and Slides.

Who you are

• Based in Belgium for the duration of the internship.
• Currently enrolled in a bachelor's or master's degree, graduating 2027 or 2028.
• Confident following up with colleagues more senior than you.
• Very comfortable with Google Workspace or MS Office.
• Laptop with stable internet.
• Organised, punctual and quick to respond during working hours.

Preferred qualifications

• Basic Canva for quick slides and posters.
• Previous virtual assistant or freelance admin work.
• Experience as a club secretary or coordinator in college.

What you get out of it

• Exposure to finance, HR, sales and operations through day-to-day admin work.
• You will run the weekly leadership update by the end of the first month.
• Project and task tracking habits that carry over to any job.

Program dates: Summer 2027, 12 months.

Compensation: €750 - €840 monthly

What we offer

• Mentorship.
• Possibility of a full-time offer.
• Certificate of completion.
• Online learning budget.
• Letter of recommendation.

The posting will close once we have a strong shortlist.

Duration: 12 months. Start: Summer 2027.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Avocats West.