Executive Assistant Intern

About BM Associates:

The practice also handles change management and end-user training for large system rollouts. Founded in 1944, we now have 60 employees.

The internship:

The Operations and Admin needs someone dependable who replies quickly and keeps track of details. Lots of small tasks every day. Our headquarters is in Dearborn, and about a third of the team works remotely from other countries. This is a remote internship. You will work with our team in Dearborn, and the stipend is paid monthly in euros. You will need at least 4 hours of overlap with US Eastern time. We use Slack, Notion and Google Meet. Cameras on for team calls.

Responsibilities:

• Track action items from leadership meetings and follow up with owners
• Format documents, proposals and decks in Google Docs, Word and Slides
• Prepare meeting agendas and take minutes on Zoom or Google Meet calls
• Manage the founder's calendar, schedule meetings across time zones and send invites
• Set up internal forms and trackers in Google Forms and Sheets
• Organise the shared Google Drive and enforce folder naming rules
• Enter and clean data in spreadsheets and the CRM
• Sort the inbox and draft replies to routine emails for review

What we're looking for:

• Currently enrolled in a bachelor's or master's degree, graduating 2028
• Eligible to work in Spain
• Available for the full internship period
• Based in Spain for the duration of the internship
• Available 25 to 40 hours a week, with some overlap with the founder's time zone
• Must be reachable on Slack or WhatsApp during agreed hours
• Currently pursuing any bachelor's or master's degree, graduating in 2028
• Laptop with stable internet
• Very comfortable with Google Workspace or MS Office
• Confident following up with colleagues more senior than you

Bonus points:

• Experience as a club secretary or coordinator in college
• Previous virtual assistant or freelance admin work
• Basic Canva for quick slides and posters

What you get out of it:

• Certificate and a reference from the founder
• Exposure to finance, HR, sales and operations through day-to-day admin work
• Professional email writing and business communication
• How senior leaders plan their week and run a company

Duration: 5 months

Start date: Mar 2027

Stipend: €870-€1,250 per month

What we offer:

• Online learning budget
• Internet allowance
• Certificate of completion
• Letter of recommendation
• Company laptop
• Possibility of a full-time offer

Candidates must be eligible to work in.

Duration: 5 months. Start: Mar 2027.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at BM Associates.