Administrative Assistant Intern

Travel is regional, usually driving distance, and rarely more than two nights a week. Our founder spent 20 years running plants before starting the firm in 2016.

The internship:

Remote admin support internship. You will manage schedules, prepare documents, track tasks and keep shared drives organised. You can work from home anywhere in Austria. We have no office requirement. Strong written English is important, since much of our work is async.

Day to day:

• Organise the shared Google Drive and enforce folder naming rules.
• Prepare meeting agendas and take minutes on Zoom or Google Meet calls.
• Format documents, proposals and decks in Google Docs, Word and Slides.
• Research and compare travel options for team trips and share itineraries.
• Handle reminders for deadlines, renewals and recurring filings.
• Sort the inbox and draft replies to routine emails for review.
• Track action items from leadership meetings and follow up with owners.
• Enter and clean data in spreadsheets and the CRM.

Who can apply:

• Eligible to work in Austria.
• Currently enrolled in a bachelor's or master's degree, graduating 2027 or 2028.
• Based in Austria for the duration of the internship.
• Available 25 to 40 hours a week, with some overlap with the founder's time zone.
• Laptop with stable internet.
• Very comfortable with Google Workspace or MS Office.
• Confident following up with colleagues more senior than you.
• Typing speed of 35 or more words per minute.

Duration: 6 months

Start date: Mar 2027

Stipend: €670 - €790/month

Perks:

• Online learning budget.
• Paid public holidays.
• Flexible hours.
• Certificate of completion.

Shortlisted candidates will hear from us within two weeks.

Duration: 6 months. Start: Mar 2027.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Grabner Management Consulting GmbH.