Administrative Assistant Intern - Remote

Customers include contractors, manufacturers, institutions and government agencies. Regional distributors acquired since 2001 still operate under their local names.

Overview

The Operations and Admin needs someone dependable who replies quickly and keeps track of details. Lots of small tasks every day. This role is fully remote within Slovenia.

Day to day

• Set up internal forms and trackers in Google Forms and Sheets
• Sort the inbox and draft replies to routine emails for review
• Manage the founder's calendar, schedule meetings across time zones and send invites
• Prepare meeting agendas and take minutes on Zoom or Google Meet calls
• Handle reminders for deadlines, renewals and recurring filings
• Enter and clean data in spreadsheets and the CRM
• Coordinate with vendors on subscriptions, renewals and invoices

Who can apply

• Available for the full internship period
• Currently enrolled in a bachelor's or master's degree, graduating 2026, 2027 or 2028
• Excellent written English. You will draft emails that go out under senior people's names
• Able to handle confidential information
• Confident following up with colleagues more senior than you

Preferred

• Familiarity with Notion, Trello or ClickUp

What you get out of it

• Project and task tracking habits that carry over to any job
• Exposure to finance, HR, sales and operations through day-to-day admin work

Duration: 6 months

Start date: Immediately

Stipend: €500 - €550 monthly

What we offer

• Internet allowance
• Letter of recommendation
• Possibility of a full-time offer

Duration: 6 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Zahod Wholesale d.d..