Administrative Assistant Intern - Summer 2027

The Brussels office is the largest, with more than 300 attorneys. Our litigation department handles complex commercial disputes, class actions and regulatory investigations.

Internship overview

Avocats West is hiring an Administrative Assistant Intern for Summer 2027. Avocats West is looking for an executive assistant intern to support the founder and leadership team with calendars, email, documents and follow-ups. Fully remote. Fully remote. You can work from anywhere in Belgium. Communication happens mostly in Slack and short video calls.

Responsibilities

Manage the founder's calendar, schedule meetings across time zones and send invites. Sort the inbox and draft replies to routine emails for review. Research and compare travel options for team trips and share itineraries. Coordinate with vendors on subscriptions, renewals and invoices. Format documents, proposals and decks in Google Docs, Word and Slides. Enter and clean data in spreadsheets and the CRM.

What we're looking for

Currently enrolled in a bachelor's or master's degree, graduating 2027 or 2028. Based in Belgium for the duration of the internship. Able to handle confidential information. Excellent written English. You will draft emails that go out under senior people's names. Available 25 to 40 hours a week, with some overlap with the founder's time zone. Organised, punctual and quick to respond during working hours. Must be reachable on Slack or WhatsApp during agreed hours. Very comfortable with Google Workspace or MS Office.

Nice to have

Basic Canva for quick slides and posters. Knowledge of scheduling tools like Calendly.

What you'll learn

You will run the weekly leadership update by the end of the first month. Professional email writing and business communication. How senior leaders plan their week and run a company.

Program dates: Summer 2027, 3 months.

Pay: €730 - €940 per month

Perks

Letter of recommendation. Possibility of a full-time offer. Internet allowance. Mentorship. Paid public holidays. Flexible hours.

Duration: 3 months. Start: Summer 2027.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Avocats West.