Administrative Intern

Our product started as a side project in 2011 and now has a few hundred paying customers, mostly in Virginia. Amberdesk Systems is a 25-person software shop in Roanoke. The founders still answer support tickets.

Overview:

The Operations and Admin needs someone dependable who replies quickly and keeps track of details. Lots of small tasks every day. Remote, open to candidates across the US. A quiet workspace and good internet are required.

Day to day:

• Sort the inbox and draft replies to routine emails for review
• Research and compare travel options for team trips and share itineraries
• Enter and clean data in spreadsheets and the CRM
• Format documents, proposals and decks in Google Docs, Word and Slides
• Compile weekly status updates from team leads into one summary
• Set up internal forms and trackers in Google Forms and Sheets

Requirements:

• Based in the US for the duration of the internship
• Authorized to work in the US. CPT and OPT candidates are welcome to apply
• Available 40 hours a week for the full internship
• Must be reachable on Slack or WhatsApp during agreed hours
• Available 25 to 40 hours a week, with some overlap with the founder's time zone
• Typing speed of 35 or more words per minute
• Able to handle confidential information
• Currently pursuing any bachelor's or master's degree, graduating in between December 2027 and June 2028

Nice to have:

• Experience as a club secretary or coordinator in college
• Familiarity with Notion, Trello or ClickUp
• Basic Canva for quick slides and posters

Duration: 10-12 weeks

Start date: Summer 2027

Stipend: $17.50 - $18.00 an hour

What we offer:

• Mentorship from a dedicated buddy and manager
• Return offer opportunities
• Home office setup stipend
• Paid company holidays
• Paid sick time

Applicants must be authorized to work in the U.S.

Duration: 10-12 weeks. Start: Summer 2027.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Amberdesk Systems.