Chief of Staff Intern

Who we are:

Across Illinois, the company runs 14 branch offices and a central depot for hardware staging and imaging. Founded in 2011, we now have 250 employees.

Overview:

Hawktrack IT is looking for an executive assistant intern to support the founder and leadership team with calendars, email, documents and follow-ups. Fully remote. Fully remote. You can work from anywhere in the US. Day-to-day communication is in Slack and Google Meet.

Responsibilities:

• Organise the shared Google Drive and enforce folder naming rules
• Compile weekly status updates from team leads into one summary
• Manage the founder's calendar, schedule meetings across time zones and send invites
• Research and compare travel options for team trips and share itineraries
• Set up internal forms and trackers in Google Forms and Sheets
• Prepare meeting agendas and take minutes on Zoom or Google Meet calls
• Maintain the company contact list and team directory

Who can apply:

• Based in the US for the duration of the internship
• Available 40 hours a week for the full internship
• Organised, punctual and quick to respond during working hours
• Excellent written English. You will draft emails that go out under senior people's names
• Laptop with stable internet
• Very comfortable with Google Workspace or MS Office

Preferred:

• Experience as a club secretary or coordinator in college
• Previous virtual assistant or freelance admin work
• Basic Canva for quick slides and posters

What you'll learn:

• Certificate and a reference from the founder
• Project and task tracking habits that carry over to any job
• How senior leaders plan their week and run a company
• Exposure to finance, HR, sales and operations through day-to-day admin work

Duration: 4 months

Start date: Mar 2027

Stipend: $18.00 - $22.00 per hour

Perks:

• Learning and development stipend
• Company laptop
• Final presentation to leadership
• Flexible hours
• Return offer opportunities

We are unable to sponsor visas for this position.

Duration: 4 months. Start: Mar 2027.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Hawktrack IT.