Executive Assistant Intern

Our executive director also writes most of the grants and covers the front desk some days. We serve roughly 500 families a year in Halifax. Most program staff have been here for years.

Overview

Part-time or full-time virtual assistant internship. Good for any student who is organised and writes clearly. You can work from home anywhere in Canada. We have no office requirement. We ship you a laptop and accessories before your first day.

What you'll do

• Handle reminders for deadlines, renewals and recurring filings.
• Maintain the company contact list and team directory.
• Enter and clean data in spreadsheets and the CRM.
• Track action items from leadership meetings and follow up with owners.
• Research and compare travel options for team trips and share itineraries.
• Coordinate with vendors on subscriptions, renewals and invoices.
• Manage the founder's calendar, schedule meetings across time zones and send invites.
• Organise the shared Google Drive and enforce folder naming rules.

What we're looking for

• Based in Canada for the duration of the internship.
• Available for the full internship period.
• Currently enrolled in a bachelor's or master's degree, graduating between December 2027 and June 2028.
• Confident following up with colleagues more senior than you.
• Typing speed of 35 or more words per minute.
• Available 25 to 40 hours a week, with some overlap with the founder's time zone.
• Organised, punctual and quick to respond during working hours.
• Very comfortable with Google Workspace or MS Office.
• Must be reachable on Slack or WhatsApp during agreed hours.

Preferred

• Knowledge of scheduling tools like Calendly.
• Experience as a club secretary or coordinator in college.

Duration: 5 months

Start date: Jan 2027

Stipend: $23.50-$24.00 an hour

Perks

• Flexible hours.
• Paid sick time.
• Company laptop.
• Paid company holidays.
• Home office setup stipend.
• Mentorship from a dedicated buddy and manager.

Duration: 5 months. Start: Jan 2027.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Coastal Food Bank Inc..