Executive Assistant Intern

Our founding partner opened the office in 2003 and still handles most real estate closings.

The internship:

Part-time or full-time virtual assistant internship. Good for any student who is organised and writes clearly. This role is fully remote within Austria. Good written English matters here, since most updates are written.

Responsibilities:

• Format documents, proposals and decks in Google Docs, Word and Slides.
• Handle reminders for deadlines, renewals and recurring filings.
• Prepare meeting agendas and take minutes on Zoom or Google Meet calls.
• Maintain the company contact list and team directory.
• Enter and clean data in spreadsheets and the CRM.
• Sort the inbox and draft replies to routine emails for review.
• Track action items from leadership meetings and follow up with owners.
• Set up internal forms and trackers in Google Forms and Sheets.

What we're looking for:

• Based in Austria for the duration of the internship.
• Eligible to work in Austria.
• Able to handle confidential information.
• Currently pursuing any bachelor's or master's degree, graduating in 2028.
• Confident following up with colleagues more senior than you.
• Must be reachable on Slack or WhatsApp during agreed hours.
• Available 25 to 40 hours a week, with some overlap with the founder's time zone.

Duration: 3 months

Start date: Mar 2027

Stipend: €610 to €870 per month

Perks:

• Mentorship.
• Paid public holidays.
• Internet allowance.
• Flexible hours.
• Certificate of completion.

Candidates must be eligible to work in.

Duration: 3 months. Start: Mar 2027.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Huber & Schmid GmbH.