Executive Assistant Intern

About us

Volunteers deliver meals, tutor students, sort donations and staff the front desk. We provide emergency shelter, rapid rehousing and case management for families experiencing homelessness. Founded in 1978, we now have 60 employees. The office closes the week between Christmas and New Year's.

About the role

Work directly with senior leaders at Northern Coalition. You will see how decisions get made and how a small company is run. You can work from home anywhere in Australia. We have no office requirement.

What you'll do

• Maintain the company contact list and team directory
• Manage the founder's calendar, schedule meetings across time zones and send invites
• Format documents, proposals and decks in Google Docs, Word and Slides
• Set up internal forms and trackers in Google Forms and Sheets
• Prepare meeting agendas and take minutes on Zoom or Google Meet calls
• Enter and clean data in spreadsheets and the CRM
• Handle reminders for deadlines, renewals and recurring filings

Requirements

• Available for the full internship period
• Eligible to work in Australia
• Based in Australia for the duration of the internship
• Must be reachable on Slack or WhatsApp during agreed hours
• Organised, punctual and quick to respond during working hours
• Very comfortable with Google Workspace or MS Office

Bonus points

• Previous virtual assistant or freelance admin work

What you'll learn

• You will run the weekly leadership update by the end of the first month
• Professional email writing and business communication
• Certificate and a reference from the founder
• How senior leaders plan their week and run a company

Duration: 3 months

Start date: Dec 2026

Stipend: $29,000 - $31,000 per annum

Perks

• Flexible working hours
• Access to online training
• Home working allowance
• Reference on completion
• Paid holiday accrued during the placement

You must have full working rights in Australia.

Duration: 3 months. Start: Dec 2026.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Northern Coalition.