Executive Assistant Intern (Remote)

Our academic medical centre trains residents and fellows in over 40 specialties. We operate a Level I trauma centre, a children's hospital and a complete stroke centre. We started in 1933 and have grown to about 1,900 people.

About the internship

Houston Memorial Hospital is hiring an Executive Assistant Intern for Immediately. Part-time or full-time virtual assistant internship. Good for any student who is organised and writes clearly. You will intern remotely with our team in Houston. We have hosted remote interns from several countries before. Core hours overlap with US Central time, 9:00 AM to 1:00 PM CT. We send you a laptop and the accessories you need on day one.

What you'll do

• Sort the inbox and draft replies to routine emails for review.
• Maintain the company contact list and team directory.
• Handle reminders for deadlines, renewals and recurring filings.
• Manage the founder's calendar, schedule meetings across time zones and send invites.
• Coordinate with vendors on subscriptions, renewals and invoices.
• Research and compare travel options for team trips and share itineraries.
• Organise the shared Google Drive and enforce folder naming rules.

What we're looking for

• Available for the full internship period.
• Based in Italy for the duration of the internship.
• Laptop with stable internet.
• Available 25 to 40 hours a week, with some overlap with the founder's time zone.
• Must be reachable on Slack or WhatsApp during agreed hours.
• Confident following up with colleagues more senior than you.
• Currently pursuing any bachelor's or master's degree, graduating in 2026, 2027 or 2028.
• Organised, punctual and quick to respond during working hours.

Preferred qualifications

• Experience as a club secretary or coordinator in college.
• Knowledge of scheduling tools like Calendly.
• Previous virtual assistant or freelance admin work.

What you'll learn

• You will run the weekly leadership update by the end of the first month.
• Professional email writing and business communication.

Program dates: Immediately, 4 months.

Compensation: $900 to $1,300/month

What we offer

• Mentorship.
• Company laptop.
• Online learning budget.
• Internet allowance.

Duration: 4 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Houston Memorial Hospital.