Executive Assistant Intern

About Thomas Benefits

Clients drop by to pay premiums, ask about a claim or just say hello. Every account manager handles a full book, from quotes to renewals to claims questions. We have been family run since 1980. Most of the office has been here more than ten years.

The internship

Remote admin support internship. You will manage schedules, prepare documents, track tasks and keep shared drives organised. Our headquarters is in Boston, and about a third of the team works remotely from other countries. This is a remote internship. You will work with our team in Boston, and the stipend is paid monthly in euros. You will need at least 4 hours of overlap with US Eastern time. We ship you a laptop and accessories before your first day.

Responsibilities

• Sort the inbox and draft replies to routine emails for review.
• Manage the founder's calendar, schedule meetings across time zones and send invites.
• Enter and clean data in spreadsheets and the CRM.
• Handle reminders for deadlines, renewals and recurring filings.
• Format documents, proposals and decks in Google Docs, Word and Slides.

Requirements

• Available for the full internship period.
• Based in Austria for the duration of the internship.
• Currently enrolled in a bachelor's or master's degree, graduating between December 2027 and June 2028.
• Laptop with stable internet.
• Able to handle confidential information.
• Available 25 to 40 hours a week, with some overlap with the founder's time zone.
• Excellent written English. You will draft emails that go out under senior people's names.

Duration: 6 months

Start date: Feb 2027

Stipend: €1,250 - €1,400/month

Perks

• Certificate of completion.
• Letter of recommendation.
• Paid public holidays.
• Mentorship.
• Internet allowance.

We will only contact shortlisted applicants.

Duration: 6 months. Start: Feb 2027.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Thomas Benefits.