Executive Assistant Intern

About White Computer Services

Every tech does a bit of everything, from printer jams to firewall rules. We started in 2021 and have grown to about 23 people. Our dress code is a company polo and clean jeans.

Overview

White Computer Services is looking for an executive assistant intern to support the founder and leadership team with calendars, email, documents and follow-ups. Fully remote. Our headquarters is in Southampton, and about a third of the team works remotely from other countries. Remote internship with a team based in Southampton. The stipend is paid at the end of each month. Core hours are 10:00 AM to 4:00 PM UK time.

Responsibilities

• Sort the inbox and draft replies to routine emails for review.
• Set up internal forms and trackers in Google Forms and Sheets.
• Organise the shared Google Drive and enforce folder naming rules.
• Format documents, proposals and decks in Google Docs, Word and Slides.
• Manage the founder's calendar, schedule meetings across time zones and send invites.
• Track action items from leadership meetings and follow up with owners.
• Coordinate with vendors on subscriptions, renewals and invoices.

Who can apply

• Eligible to work in Poland.
• Based in Poland for the duration of the internship.
• Currently enrolled in a bachelor's or master's degree, graduating 2028.
• Very comfortable with Google Workspace or MS Office.
• Organised, punctual and quick to respond during working hours.
• Confident following up with colleagues more senior than you.
• Available 25 to 40 hours a week, with some overlap with the founder's time zone.
• Able to handle confidential information.

Duration: 5 months

Start date: Mar 2027

Stipend: $950-$1,300 per month

What we offer

• Paid public holidays.
• Possibility of a full-time offer.
• Company laptop.
• Letter of recommendation.

Duration: 5 months. Start: Mar 2027.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at White Computer Services Ltd.