Operations and Admin Intern

About us:

Government clients use us for program management, grant administration and audits. The practice also handles change management and end-user training for large system rollouts.

The internship:

Remote admin support internship. You will manage schedules, prepare documents, track tasks and keep shared drives organised. This role is fully remote within the US.

Day to day:

• Maintain the company contact list and team directory
• Coordinate with vendors on subscriptions, renewals and invoices
• Organise the shared Google Drive and enforce folder naming rules
• Compile weekly status updates from team leads into one summary
• Format documents, proposals and decks in Google Docs, Word and Slides
• Handle reminders for deadlines, renewals and recurring filings
• Sort the inbox and draft replies to routine emails for review

What we're looking for:

• Currently enrolled in a bachelor's or master's program, graduating 2028
• Available 40 hours a week for the full internship
• Based in the US for the duration of the internship
• Excellent written English. You will draft emails that go out under senior people's names
• Typing speed of 35 or more words per minute
• Must be reachable on Slack or WhatsApp during agreed hours
• Very comfortable with Google Workspace or MS Office
• Currently pursuing any bachelor's or master's degree, graduating in 2028
• Available 25 to 40 hours a week, with some overlap with the founder's time zone

Preferred:

• Basic Canva for quick slides and posters
• Knowledge of scheduling tools like Calendly

What you'll learn:

• Professional email writing and business communication
• Project and task tracking habits that carry over to any job

Duration: 12 weeks

Start date: Spring 2027

Stipend: $22.50 - $24.00/hr

Perks:

• Mentorship from a dedicated buddy and manager
• Company laptop
• Return offer opportunities
• Home office setup stipend
• Flexible hours

Interview process: a phone call, a meeting with the hiring manager, and a final conversation with the team.

Duration: 12 weeks. Start: Spring 2027.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Woolpost.