Personal Assistant to Founder Intern

We serve more than 200,000 people a year through housing, health and education programs.

The program

Gardenward is hiring a Personal Assistant to Founder Intern for Immediately. Remote admin support internship. You will manage schedules, prepare documents, track tasks and keep shared drives organised. Our team is spread across 6 countries. Headquarters is in São Paulo. Remote internship with a team based in São Paulo. The stipend is paid at the end of each month. Reliable internet and a power backup are a must.

Responsibilities

• Manage the founder's calendar, schedule meetings across time zones and send invites
• Enter and clean data in spreadsheets and the CRM
• Sort the inbox and draft replies to routine emails for review
• Handle reminders for deadlines, renewals and recurring filings
• Organise the shared Google Drive and enforce folder naming rules
• Research and compare travel options for team trips and share itineraries
• Track action items from leadership meetings and follow up with owners

Basic qualifications

• Final-year students or recent graduates of BSc in CSE, EEE, BBA or a related subject
• Own laptop and a reliable internet connection
• Typing speed of 35 or more words per minute
• Available 25 to 40 hours a week, with some overlap with the founder's time zone
• Confident following up with colleagues more senior than you
• Must be reachable on Slack or WhatsApp during agreed hours

Nice to have

• Previous virtual assistant or freelance admin work
• Experience as a club secretary or coordinator in college

What you'll learn

• Certificate and a reference from the founder
• Project and task tracking habits that carry over to any job
• Exposure to finance, HR, sales and operations through day-to-day admin work
• You will run the weekly leadership update by the end of the first month

Program dates: Immediately, 4 months.

Intern pay: $150 - $160 per month

What we offer

• Free access to paid learning courses
• Performance bonus
• Certificate
• Internet allowance
• Informal dress code

Duration: 4 months. Start: Immediately.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Gardenward.