Virtual Assistant Intern

About Hill Certified Public Accountants

Clients use us for monthly close, financial statements, sales tax filings and QuickBooks Online cleanup. From two offices in Houston, the firm serves clients in several states, mostly remotely. Fridays in summer end at noon.

The internship

Hill Certified Public Accountants is looking for an executive assistant intern to support the founder and leadership team with calendars, email, documents and follow-ups. Fully remote. Remote, open to candidates across the US. Normal business hours, Monday to Friday, with some flexibility. We use Slack, Notion and Google Meet. Cameras on for team calls.

What you'll do

• Track action items from leadership meetings and follow up with owners.
• Prepare meeting agendas and take minutes on Zoom or Google Meet calls.
• Maintain the company contact list and team directory.
• Research and compare travel options for team trips and share itineraries.
• Sort the inbox and draft replies to routine emails for review.
• Organise the shared Google Drive and enforce folder naming rules.
• Compile weekly status updates from team leads into one summary.

What we're looking for

• Authorized to work in the US. CPT and OPT candidates are welcome to apply.
• Available 40 hours a week for the full internship.
• Based in the US for the duration of the internship.
• Very comfortable with Google Workspace or MS Office.
• Able to handle confidential information.
• Excellent written English. You will draft emails that go out under senior people's names.
• Confident following up with colleagues more senior than you.

Bonus points

• Basic Canva for quick slides and posters.
• Familiarity with Notion, Trello or ClickUp.
• Knowledge of scheduling tools like Calendly.

Duration: 12 weeks

Start date: Summer 2027

Stipend: $17.50 - $21.50 per hour

Perks

• Home office setup stipend.
• Company laptop.
• Intern events and speaker sessions (virtual)
• Mentorship from a dedicated buddy and manager.
• Return offer opportunities.

Duration: 12 weeks. Start: Summer 2027.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Hill Certified Public Accountants, Inc..