Virtual Assistant Placement

Clients have the owner's cell number, and the owner still takes the occasional Saturday call. Our bench is in the back of a strip-mall storefront, where we image laptops and swap failed drives.

Overview:

Work directly with senior leaders at Alpen Data Systems. You will see how decisions get made and how a small company is run. Remote position. Most of the team is in Frankfurt, but nobody is required to come in. We send you a laptop and the accessories you need on day one.

What you'll do:

Format documents, proposals and decks in Google Docs, Word and Slides. Maintain the company contact list and team directory. Set up internal forms and trackers in Google Forms and Sheets. Prepare meeting agendas and take minutes on Zoom or Google Meet calls. Manage the founder's calendar, schedule meetings across time zones and send invites. Enter and clean data in spreadsheets and the CRM.

What we're looking for:

Based in Germany for the duration of the internship. Available for the full internship period. Eligible to work in Germany. Available 25 to 40 hours a week, with some overlap with the founder's time zone. Very comfortable with Google Workspace or MS Office. Typing speed of 35 or more words per minute. Able to handle confidential information. Must be reachable on Slack or WhatsApp during agreed hours.

Nice to have:

Previous virtual assistant or freelance admin work. Familiarity with Notion, Trello or ClickUp.

What you get out of it:

Professional email writing and business communication. You will run the weekly leadership update by the end of the first month. Project and task tracking habits that carry over to any job.

Duration: 5 months

Start date: Dec 2026

Stipend: €860 - €1,000 monthly

What we offer:

Letter of recommendation. Certificate of completion. Internet allowance.

If you are shortlisted, we will reach out to set up a first call.

Duration: 5 months. Start: Dec 2026.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Alpen Data Systems.