HR Assistant Placement

We put over 80,000 people to work each week in industrial, office, IT and healthcare roles. Bullpen seating, plenty of noise, and a whiteboard of open orders.

The internship

Part-time or full-time remote role supporting the people team at Chula Vista Search Group. Handling confidential data is part of the job, so discretion matters. Our team is spread across 6 countries. Headquarters is in Chula Vista. Remote internship with a team based in Chula Vista. The stipend is paid at the end of each month. You will need at least 3 hours of overlap with US Pacific time. Clear written English is a must, as the team works across time zones.

Responsibilities

• Coordinate onboarding for new joiners: documents, laptop request, welcome email and first-week schedule.
• Support the payroll team with input sheets and document checks.
• Draft and update HR policies such as leave, remote work and reimbursement, for review by the HR manager.
• Prepare offer letters, appointment letters and experience letters from templates.
• Organise virtual induction sessions and keep the induction deck current.
• Track attendance and leave data and flag gaps to managers before the payroll cut-off.
• Run online engagement activities like virtual quizzes, birthday shoutouts and town hall polls.

Requirements

• Available for the full internship period.
• Eligible to work in Portugal.
• Currently enrolled in a bachelor's or master's degree, graduating 2026, 2027 or 2028.
• Based in Portugal for the duration of the internship.
• Good command of MS Excel or Google Sheets: VLOOKUP, filters, basic pivots.
• Organised and comfortable with routine documentation work.
• Responsive on Slack or email during working hours.
• Basic understanding of HR functions from coursework: recruitment, onboarding, payroll, labour law.

Nice to have

• Familiarity with Canva for internal posters and announcements.

What you get out of it

• Using an HRMS and building HR reports in Excel.
• Exposure to employee engagement in a fully remote company.

Duration: 4 months

Start date: Dec 2026

Stipend: €840 - €1,000 per month

Perks

• Certificate of completion.
• Company laptop.
• Internet allowance.
• Mentorship.
• Paid public holidays.
• Flexible hours.

Applications are reviewed weekly.

Duration: 4 months. Start: Dec 2026.

Demo job created on 11jobs for testing and demonstrations. It is not an actual opening at Chula Vista Search Group.